Hire quotes are calculated using the following formula:
[space – discount] + add-ons  =  hire fee

Our guide price list for 2023 can be found here.

Space:

Cost / hr – The hourly cost to ‘dry hire’ the space. Dry hire means the hire of space as a ‘blank canvas’ and does not include any Add-ons, ie. duty management and equipment. Please note that a complementary site visit of 20 minutes is available to interested hirers. Any additional site visits or production meetings will be charged as an Add-on and must be arranged in advance with the Hire Coordinator.

Min Booking – The minimum amount of time the space can be booked. If you need less time than the minimum requirement, you will be charged the cost / hr x min booking hours.

Booking Hours – Our buildings are multi-use and not all spaces are available at all times or days of the week. The price list gives an overview of when the space can be booked, ie. Civic House Canteen is unavailable weekdays, 9AM – 5PM.

Add-ons:

Add-ons are services provided to support the running of hires and are calculated during the quoting process and are calculated based on capacity, timings and type of hire. All Add-on charges are at the discretion of the Hire Coordinator.

Please note that a complementary site visit of 20 minutes is available to interested hirers. Any additional site visits or production meetings will be charged as an Add-on and must be arranged in advance with the Hire Coordinator.

Discounts:

We offer discounts based on the following criteria:

Cultural & Social Enterprise & Non-profit Activities (15%): Applicable to organisations with an annual turnover of less than £250,000, and projects that are in alignment with our themes and disciplines; City Making, Sustainability in Action, Design, Architecture, Making, Film, Music, Food.

Workspace Members (15%): Applicable to all Civic House Studio members, and Glue Factory tenants. This does not apply for Civic House Studio day passes, or hot-desk memberships making long-term bookings.

Multiple day bookings (10-50%): Applicable to bookings across consecutive days (ie. Monday – Sunday) or repeat days (ie. every Tuesday for 4 weeks).

Load in / load out (50%): Applicable to bookings with higher level production, sound checks or set build and installation requirements.

Deposits:

Deposits range from 10-40% depending on the type of event, and are at the discretion of the Hire Coordinator.

Deposits secure long lead bookings, hire of Agile City technical equipment, time and space drift during hire, minor damages & breakages, electricity usage, and  cancellation protection.

In the instance where post-hire charges (as above) exceed the deposit amount, the deposit will be withheld, and the difference invoiced separately.

Alcohol Licences:

Agile City can run a licensed bar for certain events. Licence applications require a minimum 8 week lead time and incur an £54.00 application fee. (There is no guarantee a licence will be granted). Bar running costs are calculated during the quoting process.

Cancellation:

Cancellation Charges are applicable to all hires and are payable on the following basis:
50% of total hire fee is payable if the customer cancels between 7-14 days prior to the hire.
100% of total hire fee is payable if customer cancels less than 7 days prior to or during the hire.

VAT:

Agile City is VAT registered, meaning by law we charge 20% VAT on our spaces and Add-on services. To ensure we give clear information for all our customers costs and VAT are itemised on the final quote. We do not charge VAT on deposits.